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Personal Management System: Calendars

A simple process for managing your calendar and making progress toward your goals.

Peter Gasca
4 min readJan 29, 2024
Image of colorful Tetris blocks randomly spread around under an outline of a calendar.
Image Source: Canva

I recently found myself with the seemingly easy task of carving out time to have a conversation with a colleague. We use MS Teams and Outlook, so I could sync our calendars and visually find a time that worked for both of us, conveniently avoiding the tedious dance of back-and-forth messages. When our digital timelines converged, the resulting mashup looked like a Tetris duel gone very, very bad.

In this digital age, our proficiency in populating calendars with appointments and meetings has reached levels comparable only to those of seasoned gamers (my young kids serving as prime examples with their keyboard prowess).

However, this unconscious scheduling proficiency has inadvertently shut out our ability to dedicate time to grander ambitions that require valuable time but don’t yield instant results. And, more crucially, we dedicate no time for self care.

Our calendars, once humble custodians of our days, have morphed into relentless taskmasters and productivity babysitters.

With practice and routine, however, we can use our calendars as a tool not just for managing the mundane but for meaningful goals in our lives, all while safeguarding…

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Peter Gasca
Peter Gasca

Written by Peter Gasca

Consultant, Entrepreneur, Fitness Nut, Writer, Dad.

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